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gwendoll
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Quote gwendoll Replybullet Topic: Need results even if zeros
    Posted: 08 Dec 2009 at 11:36am

I am working on an urgent report where I have to show the amout of "PTO" each employee has taken with a certain time period.  I can get the records of the employees that have taken time with no problem but since I am using a date range I am having a very difficult time getting the names back who have not used any time. I have tried full outer joins, right outer joins and left outer joins and nothing is working.  I have also tried a sub report but I can never get the right name in the right place.

The table is set up like this:

NAME           Hours Taken      DateTaken

BOB                    8.0                  11/01/2009

I am using Crystal XI  on BOXI R2 SP4 any and all help appreciated!     

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DBlank
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Quote DBlank Replybullet Posted: 08 Dec 2009 at 12:18pm
I assume you are using Date parameters in your select statement to filter the dates.
That will supercede any join you do (and exclude peopel that do not have any recorsds in that date range).
You could not filter on the dates,
group on the employee
Suppress details that do not fall in your date range
create a formula field for hours  (if date in ?startdate to ?enddate then hoursfield else 0) and SUM it per employee or use a RT to only count those records.
 


Edited by DBlank - 08 Dec 2009 at 12:19pm
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hilfy
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Quote hilfy Replybullet Posted: 08 Dec 2009 at 1:58pm
Or you can do a complex selection criteria - I'm assuming that the Employee and PTO info is in separate tables.  You would left outer join from Employee to PTO and then, in the record selection criteria, put something like:
 
({PTO.DateField} between <start date> and <end date>
OR
IsNull({PTO.employee key field}))
 
-Dell
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