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herman
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   Topic: whileprintingrecords
Posted: 01 Mar 2011 at 6:29am |
I have 3 groups in my report. Within one of the groups there is data that has 0 quanity and I don't want this group with 0 quanity to show on the report. How can I exclude records with 0 records from my WhilePrintingRecords formula? I have tried suppressing the data thru the section expert, but then it removes all my groups.
I'm a beginner with Crystal so I need as much help as possible.
Thanks.
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DBlank
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Posted: 01 Mar 2011 at 6:32am |
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what is your "quantity" formula?
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herman
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Posted: 01 Mar 2011 at 6:54am |
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Actually the qty is not a formula. It's directly from SQL. The qty is the position of holdings in a stock or bond.
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DBlank
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Posted: 01 Mar 2011 at 7:01am |
OK. I assumed it was a the whileprintingrecords formula...
why are you using a whileprintingrecords formula rather than a summary function of SUM(quantity,group)?
If you use the insert summary function then youc an do a group select statement to exclude your 0 group.
you cannot do this with other summaries (e.g. variables, running totals, whileprinting records).
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herman
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Posted: 01 Mar 2011 at 7:21am |
I am using the Sum for the quantity,group, and then within the section expert I put the following statement to exclude the 0 values:
if {Command.qty} = 0 then True Else False
My thought was this would eliminate that group but it keeps the group with no values.
Is there a way to send you a screen shot?
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DBlank
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Posted: 01 Mar 2011 at 7:30am |
sorry, no files.
go into the select expert
expand it
there is a toggle option for Record Selection or Group Selection
Make it Group Selection
insert your select formula there
SUM({Command.qty},{table.groupfield})>0
Edited by DBlank - 01 Mar 2011 at 7:30am
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DBlank
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Posted: 01 Mar 2011 at 7:36am |
couple of things,
when using group select critieria the groups will still appear in the group tree but not the report canvas
the records were included in the opriginal report so the they may be included in other other sums or counts. If they do try and use Running Totals to exlude them.
Off track but...
As a general rule do not use if-then statements in the select expert, but rather stick to boolean statements...
Your "if {Command.qty} = 0 then True Else False" is the same as "{Command.qty} = 0" or to reverse it you would use
NOT({Command.qty} = 0)
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herman
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Posted: 01 Mar 2011 at 8:23am |
I got it...Report/Selection Formulas/Group
and I entered the following formula
SUM({Command.qty},{@f_category1})>0
This works great...THANKS!!!!
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herman
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Posted: 01 Mar 2011 at 9:44am |
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Thanks for the tip as well. I really appreciate it!
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