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bayhr
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Quote bayhr Replybullet Topic: years of service formula in crystal reports 2008
    Posted: 02 Mar 2011 at 9:56am
I want to create a formula to have years of service (i.e. 5, 10, 15, 20 years etc...) for employees. Below is a formula that was used. I am not an expert with crystal reports. However, I want to create a formula and to also set a parameter so that the parameter prompt will be set in a way that the report will only pull employees with say 5, 10, 15, etc years of service. 
 
 
Service Year Formula used:
 
//When running this report, you must input a Service Recognition Year parameter.  For example, if the
//current date is November 17, 2005 and you want to recognize employees with five years of completed
//service at a luncheon in Feb. 2006 , then you would input a Year parameter of 2000 (ie. 2000 = Year 0, 2001 = Year 1,
//2002 = Year 2, 2003 = Year 3, 2004 = Year 4, 2005 = Year 5).  The rationale is that employees must complete at least
//five full years of service or more.  For example, if someone is hired on Dec. 12, 2000, then they haven't worked a full year
//until Dec. 12, 2001.
//Dec. 12, 2000 - Dec. 12, 2001 - one year
//Dec. 12, 2001 - Dec. 12, 2002 - two years
//Dec. 12, 2002 - Dec. 12, 2003 - three years
//Dec. 12, 2003 - Dec. 12, 2004 - four years
//Dec. 12, 2004 - Dec. 12, 2005 - five years
//Record Selection criteria says only show people either if the year of their Hire Date is equal to the
//year of Year parameter (ie. Year parameter = 2000 Hire date = October 18, 2000) or if the year of their
//rehire date is equal to the year of the Year parameter (ie. Year parameter = 2000 Hire date = July 2,
//1980 Rehire Date = April 28, 2000).

//Calculates the Service Recognition year.  For example, if you run the report on November 17, 2005, then
//the current year (@Current Year) is 2005.  And, when you run the report and choose the Parameter year
//to be 2000, then the Service Recognition Year is 2005 - 2000 = 5 Year Service Award.

//{@Current Year} - {@Parameter Year to Number}

2008 - {@Parameter Year to Number}

 
Year Parameter Setting Used:
 
Please enter the Recognition year (YYYY).  This year will be counted as Year 0 (ie. If running the report in Nov. 2005 to celebrate 5 Years of Recognition in Feb. 2006, then enter 2000; where 2000 = Year 0, 2001 = Year 1, 2002 = Year 2, 2003 = Year 3, 2004 = Year 4, 2005 = Year 5).
 
Any help will be very much appreciated as I'm not an expert with crystal reports. Thanks!
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DBlank
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Quote DBlank Replybullet Posted: 02 Mar 2011 at 10:06am
why not just have then enter a total number of years '#ofyears' as the parameter and use a dateadd as your select statement
table.hiredate<dateadd('yyyy', - {?#ofyears},currentdate)
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Quote bayhr Replybullet Posted: 02 Mar 2011 at 10:14am
can you please further explain using "a dateadd as your select statement."
 
are you saying the table.hiredate<dateadd('yyyy',-{?#ofyears},currentdate) should be the formula that I'll create for years of service? how do I get the dateadd? sorry for my ignorance but I'm not an expert in crystal reports.
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Quote DBlank Replybullet Posted: 02 Mar 2011 at 10:20am
dateadd is a function in crystal to add an interval of time to a specific date, in this case a negative number of years to today.
so if you place the formula of
{table.hiredate} <= dateadd('yyyy', - {?#ofyears},currentdate)
in the select expert, your report will only return data rows where the employee was hired on or before (today's date - a paramaters value of years).
It does not per se return a value for total years but rather returns only records that would meet your criteria.
likely you still need to add another condition of
and isnull({table.termdate})
to show only active employees.
Does that help?


Edited by DBlank - 02 Mar 2011 at 10:21am
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Quote bayhr Replybullet Posted: 02 Mar 2011 at 10:29am
It helps but they want the report to actually show employees with service years broken down into 5, 10, 15 years etc... as well as to have a parameter that will prompt users to type in the year.
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Quote DBlank Replybullet Posted: 02 Mar 2011 at 10:31am
so they need a parma for a min year and then show all employees that meet that condition ranked by their current tenure/years?
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Quote bayhr Replybullet Posted: 02 Mar 2011 at 10:34am
exactly
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Quote DBlank Replybullet Posted: 02 Mar 2011 at 10:38am

here is a formula to get the tenure. It is not exactly 100% correct because of leap years but it should be within a day.

datediff('yyyy',{table.hiredate},currentdate) - if datepart('y',currentdate)<datepart('y',{table.hiredate}) then 1
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Quote bayhr Replybullet Posted: 03 Mar 2011 at 2:45am
Thnx for the tenure formula. It is greatly appreciated but how do I get the formula to show not only tenure but say 5, 10, 15, 20 yrs etc...when users are prompted by the parameter. How can I set the parameter so that users can type in say 5yrs and it will only show employees with 5 yrs of service etc...Your help will be appreciated.
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Quote DBlank Replybullet Posted: 03 Mar 2011 at 3:48am

For clarification,

you want it to always only round to the nearsest completed 5 year mark and allow a user to input any of those 5 year marks and then return all records that are =>than that mark?

Edited by DBlank - 03 Mar 2011 at 3:49am
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